Barrhead Minor Hockey Association Annual General Meeting Minutes
Date: April 24th, 2024 Time: 6:30pm Location: Bablitz Hall
Recording Secretary: Dawn Price
Call to order: 7:03pm
Determine Quorum: 11 Board Members 27 Association Members
Additions to the Agenda (New Business):
Adopt Minutes: From April 12th, 2023- Kelsey Fitzpatrick, Kadi Skogstad
Adopt Agenda: Des Symon, Kelly Klein
1. President Report: Tyler Batdorf
Thank You to everyone who has attended this evening. We know how bad everyone
wants to watch the big game tonight, so we are going to do our very best to move
through this meeting as fast as possible.
Introduce Board.
It has been a good first year as president. Thankfully there weren’t too many huge
challenges this year like there have been in previous years. We have a great team
here and they all work great together.
Tryouts were quite successful this year. Although there are always some issues, they
were minimal. As many are aware, team sizes were a bit of a problem this year,
especially at the U15 and U18 levels. We are currently projecting better numbers this
year, but we won’t know for sure until registration is complete. I will let Megan speak
about this in her report.
There was mostly positive feedback from our coaches this year, and that is great to
see. We appreciate all the effort and dedication that the coaches and managers
devote to their respective teams and BMHA.
Season had its ups and downs, which is expected with the new league. Some of our
teams had no issues at all, and some experienced constant problems. There will be
some growing pains with this new league, but we are hopeful that there will be less
issues as time goes on. Unfortunately, now, there are no other feasible options.
Overall, we believe our players and their families had good seasons though.
We maintained a great relationship with the Town this year, and there were very few
issues reported. Nothing major anyway. Obviously, there was a lack of ice available
for games, so some of our teams had to make use of other local rinks.
There will be a 10% discount for everyone here tonight if you register before June 31,
2023, the email that is on the attendance log will get the promo code.
We have had some money donated over the last couple years to be utilized for
Families in need of financial assistance to participate in Barrhead Minor hockey. We
ask that if you know of anyone who could use this assistance, please encourage them
to talk to me and we as a board will see how we are able to help. While we may not be
able to help everyone, we will try our best to support our membership.
Please watch for the posting for our Ice Allocator, Ref Assignor, and power skating positions. If you or anyone you know are interested in these positions, please reach out with your proposal to fill these positions. If you are unsure of how to apply, or just have questions about these positions please reach out and we will help you. Motion to accept: Bruce Tyrell Second: Stacey McBeth
2. Vice President Report- Shaun Couiyk
This year was pretty good. Not too many problems that needed to be dealt with.
Most criminal records were handed in and didn’t need to chase too many people
around. Next season I will make sure that everyone knows who I am and able to
contact me if needed.
Motion to accept: Laura Braucht
Second: Kelly Klein
2. Treasurer’s Report: Brenda Visser
My Apologies for not being in attendance.
I have included the following reports:
Profit and Loss Statement to date- please note our year end is April 30th- so
numbers will not be finalized for a few weeks. Having said that, I am unaware of
any outstanding bills at this time. The statements present a “close” picture of the
finances.
The Profit Loss Statement shows a profit of $12, 622.13 ……. but
Note we had a $20, 703.77 casino income, $15000.00 grant from Hockey
Alberta/Edmonton Oilers Community Foundation. (We will also be receiving an
additional $5000.00 from this same grant.)
Also there is additional “miscellaneous” income of $1975.00 that came from
“closing out” team accounts that were no longer in use, and $3300.00 was
refunded from Northern Alberta Interlock - bond or deposit money that was
returned from the league that is no longer operating.
So without these additional monies, the year end would look very different.
I have also included Fundraising Reports: Gala, Carrot & Potato Sale, and Raffle:
for a total of $17, 833.53 (which includes $2250.00 paid for opting out of
fundraising).
All of these “extra” funds definitely make the “bottom line” look pretty good.
$20, 703.77 Cassino
$15, 000.00 Grant
$1975.00 Team Funds no longer in use
$3300.00 NAI $17 833.53 Total Fundraising $58, 812.30 extra income $5000.00 still to come from HA & EOCF $68,812.30 Balance Sheet: (we do still have approximately $158,000.00 in Guaranteed Investment Funds.) Motion to accept: Bruce Tyrell Second: Jen Schuurman
3. Delegate’s Reports:
A. NEAHL Report - Janelle Schlitter:
Motion to accept: Kim Luciuk
Second: Josh Wierenga
A. Registrars report-Megan Adams: Registration numbers were up slightly from
last year, mainly noticeable at the U7 level. We were able to have two teams at
each level except for U9 which had three. We had a total of 185 players
registered, six of these made AA. If all our players return next year, we should
be able to have two teams at each level again. Numbers may be a bit low
again at U15, if you know any players that age that may want to play, I hope
you pass along out info!
Motion to accept: Kadi Skogstad
Second: Des Symon
B. Systems and Development - Heath Klein: With no Rodeo, we were able to run
3 weeks of Development ice from September 5th -24th. U13 to U18 received a
checking clinic. Each group of U9 and above received 3 Rusty Blade Skates.
Each age group received at least 6 extra skills development sessions through
Tru Grit and Pro North Hockey. Attendance for these sessions was roughly
75%. This year we were able to secure our second consecutive Hockey
Alberta Grant for $20000. This grant is in partnership with the Edmonton Oilers
Foundation through their 50-50 sales. Last week we had 19 volunteers help
with 50-50 sales at the Edmonton Oilers final home game of the season. The
money that we received was earmarked for early & mid-season development
through Tru Grit and Pro North Hockey. The remaining funds are being used
for the cost of new game jerseys.
Motion to accept: Julie Blum
Second: Bruce Tyrell
C. Equipment Manager Report - Mark Bain: This year we replaced the jerseys for
the Steelers. They held up very well and didn’t hear any complaints. We do
need to replace more jerseys. Looking into options for the Logo. We do coach
evaluations twice a year and would really like feedback from the association.
The equipment room is working very well. It took a lot of cleaning and
decluttering, but all organized now for things to be locked up for coaches and
managers to get to.
Motion to accept: Kelsey Fitzpatrick
Second: Kelly Klein
D. U7- Jenn Schuurman: At the U7 level Barrhead had two teams. U7-1s had 11
players and the U7-2s had 14 players. They had a great season with one
highlight was playing at Rogers Place
Motion to accept: Laura Braucht
Second: Des Symon
E. U9 - Dace Neuman: We had three teams in U9 this season. Even though
NEAHL didn’t have a U9 division they had a great season finding their own
opponents to play against. Hockey Alberta ran a pilot this year allowing U9 to
play full ice games at the end of the season to help the players transition to U11
next year. This went very well with the players really enjoying it. We also
received compliments from other teams on our refs being patient and working
with the players to bring awareness to offsides.
Motion to accept: Kelly Klein
Second: Stacey McBeth
F. U11 - Jenn Wood: U11 had two larger teams this year. U11-1 used Linaria for
extra ice. U11-1 had a barn burner in playoffs where they played three rounds
of overtime and eventually a shootout. Couple U11-2 girls joined forces with
U9-2 and U9-3 Westlock girls and one U7 girl for an U11 all girls Edson
Tourney. Overall, my phone was pretty quiet, so these teams had some great
managers and coaching staff.
Motion to accept: Bonnie Carstairs
Second: Judy Blum
G. U13 - Jason Batty: U13s had a great season. U13-2 is the only team with
BMHA that won a banner this year.
Motion to accept: Kelly Klein
Second: Kadi Skogstad
H. U15 - Chelsey Morrow: I am Chelsey Morrow the U15 Delegate for the past
season. I was responsible for being in contact with both U15-1 and U15-2
throughout the year. I passed along with information that they needed
throughout the year and was there for any questions or concerns that came up
throughout the season. We had 2 U15 teams this year- U15-1 had 14 players
and U15-2 had 13 players. With the help of 3 underage players that came up
from U13 we were able to make that second team happen. They had small
rosters but seemed to still have a pretty successful season.
Motion to accept: Laura Braucht
Second: Kelsey Fitzpatrick
I. U18 - Dan Wierenga: It was a successful year at the U18 level this season.
Both U18 teams managed to win playoff games which was good to see. Also
due to the small roster sizes it was great to see how the U18 teams and U15-11
team worked together sharing some goalies and players when it was required.
Also, another positive was both U18 groups gave back to the community by
doing some volunteer work.
Motion to accept: Kelly Klein
Second: Kelsey Fitzpatrick
4. Elections: Explain process
Vice President of Operations:
· 2 Year Term
· assume responsibility of duties of the President in the absence of the President
· have financial signing authority along with the President and the Treasurer
· undertake all Game and Conduct Management (*GCM*) Responsibilities for
the Association as defined by Hockey Alberta and represents the Association
at Hockey Alberta Zone GCM Seminars
· ensures compliance of the Canadian Hockey Safety Program
· oversee the day-to-day hockey operations both internally and externally for the
Association
Nominations: Tyler Fitzpatrick accepts
Name: Tyler Fitzpatrick Nominated By: Shaun Couiyk Second: Bruce Tyrell Name: Nominated By: Second: Name: Nominated By: Second: Name: Nominated By: Second: Name: Nominated By: Second:
Registrar:
· 2 Year Term
Name: Janelle
Schlitter
Nominated By:
Kim Luciuk
Second:
Heather Baas
Name: Nominated By: Second: Name: Nominated By: Second: Name: Nominated By: Second: Name: Nominated By: Second:
Director of Systems Management
2 Year term arrange and supervise training for the following:
approved and accredited coach’s clinics approved and accredited referee clinics be responsible for all (BMHA) travel permits be responsible for applications for relevant grants and the management of related projects be responsible for Applications for special hockey events and major tournaments
Name: Heath
Klein
Nominated By:
Shaun Couiyk
Second: Jason
Batty
Name: Nominated By: Second: Name: Nominated By: Second: Name: Nominated By: Second: Name: Nominated By: Second:
Delegates
· Conduct meetings and attend meetings regarding their group level as required.
· responsible to see all coaches get a team roster sheet, affiliates list, and any
information required pertaining to the Association
· responsible for handling complaints in their respective category and
recommend remedial action to the Board of Directors
· Work closely with the Registrar to ensure all coaches, assistant coaches,
managers and trainers have completed required programs, clinics and training.
· Give a report at each monthly meeting of the Board of Directors
· Division Delegates, League Delegate, and Equipment Delegate shall be
appointed at the BMHA Organizational Meeting.
Four Delegate positions are being elected.
Nominations: Josh Wierenga, Dan Wierenga, Mark Bain and Jen Schuurmann accept
Name: Josh
Wierenga Name: Dan Wierenga Name: Mark Bain Name: Jen Schuurmann Name:
Nominated By: Jason Batty Second: Mark Bain Nominated By: Jen Schuurmann Second: Ashley Cockell Nominated By: Jason Batty Second: Janelle Schlitter Nominated By: Dawn Price Second: Chelsey Morrow Nominated By: Second:
Name:
Nominated By:
Second:
Name: Nominated By: Second: Name: Nominated By: Second: Name: Nominated By: Second: Name: Nominated By: Second:
5. General Business (Q&A):
Kelsey -Goalie situation for U18, Ashley thought earlier tryouts would allow
players to go else where if they didn’t make a team. Be proactive about the
goalies.
Kim questioned about evaluators for tryouts.
Kelsey wanted to know about body contact for U15 & U18?
Next Meeting: TBA
Location: TBA
Adjournment: 8:07pm Anne Marie motions to adjourn Bonnie seconds.
Meeting Participants
Title/Role Name In Attendance
President Tyler Batdorf X
VP of Operations Tyler Fitzpatrick
VP of P & P &
Discipline Shawn Couiyk X
Registrar Megan Adams X
Treasurer Brenda Visser
Secretary Dawn Price X
Systems Management Heath Klein
Equipment Delegate Mark Bain X
U7 Jennifer Schuurman X
U9 Dace Neuman X
U11 Jenn Wood X
U13 Jason Batty X
U15 Chelsey Morrow X
U18 Dan Wierenga
League Delegate Janelle Schlitter